What do your short notes look like

Start the presentation and view the notes in Presenter View

Start presentation

To start Presenter View, click the tab Slide show > Presenter view.

Use the controls in Presenter View

  • To go to the previous or next slide, choose the Previous or Next arrow.

  • To point with a laser or write on your slides, hover your mouse over the screen, then select the tool from the pop-up toolbar in the lower left corner Pen and laser pointer .

    Press the Esc key to turn off the pen, laser pointer, or highlighter.

  • Press b on the keyboard to make the screen black or not black.

  • To enable or disable subtitles or captions, select the button Switch subtitles .

You can use PowerPoint on your smartphone as a remote control to give your presentation and view your lecture notes. For more information, including a short video, see Use a laser pointer on your smartphone while presenting in PowerPoint .

Extend your Mac's desktop onto the second monitor

  1. From the Apple menu, click System settings.

  2. Open the app Monitors.

  3. Click the tab Arrange in the dialog box.

  4. Uncheck the box Sync screens.

By following these steps, you will now have a dual monitor setup. You can run a PowerPoint slide show on one screen while other applications are open and those apps are yours.

Swap the monitors for the presenter view and the slide view

To manually determine on which screen your notes are displayed in the presenter view and on which screen only the slides themselves are shown, select the option in the taskbar at the top left of the presenter view Swap ads.

What the notes look like in the presenter view

When your computer is connected to a projector and you start Presenter View, it will appear on the computer screen, while only the slides will appear on the projector screen.

The notes are displayed in the right pane. The text should automatically wrap and a vertical scroll bar will appear if necessary. You can change the font size of the text in the notes area by using the two buttons in the lower left corner of the notes area:

You can resize the current slide, notes, and next slide areas by grabbing and dragging the vertical line that separates the two areas.

Tip: If you don't want to see the current slide in Presenter View, but you want your notes to be larger, drag the vertical dividing line all the way to the left.

Turn off presenter view before starting the presentation

  1. Select in the menu PowerPointSettings out.

  2. Click in the dialog box PowerPoint settings under Issue and release on Slide show.

  3. Uncheck the dialog box Slide show check box Always start the presenter view with 2 displays.

  4. Close the dialog box.

Turn off presenter view during a presentation

  • At the top of the Presenter View window, click Use slide show.

    This button closes the presenter view. As a result, the slide show is displayed both on the PC screen and on the projection screen.

Update your slides

When you're working with a team to create your slide collection, changes may be made to the slides up to the last minute. Typically, once you've started your presentation, your slides will stop updating. If you're using PowerPoint for Microsoft 365 for Mac, you can have your team update your slides as you present so you always have the latest changes.

You can enable this setting by going to the tab on the ribbon Slide show check box Keep slides updated activate.

If you've already started your presentation and want to make sure this setting is turned on, you can check this in the presenter view. Choose the button More options for the slide show (which consists of three dots) and make sure that in the menu Update slides is activated.

See also

Create a self-running presentation

Record your slide show

Update slides